Administration

Secretary

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Description of job position

Planning and organising a superior's work meetings and conferences.
Handling incoming and outgoing phone calls.
Services for management and guests, e.g. welcoming guests, preparing and serving refreshments, etc.
Managing business correspondence and email.
Transcribing data using computers, database management and the creation of presentations.
Recording the minutes in work meetings and negotiations using materials provided by a superior.
Operating fax machines, scanners, copiers, and similar office equipment.
Reserving travel tickets, airline tickets, and accommodation for business trips.
Purchasing office supplies, refreshments, and other goods consumed on a daily basis.

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